Curriculum determines the configuration of how subjects and grades are managed. Each student belongs to his/her curriculum and learns subjects and courses from that curriculum.

  1. Curricula is the last menu item on the school page. There you can see school curricula, some of them could be archived. Archived curriculum is possible to activate again. Each curriculum contains subjects and courses.
  2. To add a new curriculum, you should choose “New” from “Menu”. Add the curriculum name and a short description. Curriculum subjects can be divided into courses or study terms:
    If subjects are divided into courses, each course gets course grade in the end and annual grades are not allowed. It is possible to add a final grade for each subject based on all course grades
    If the subject is divided into terms, it is possible to add term grades and annual grade based on terms grades.
  3. Each curriculum is taught in certain forms, these have to mark. Is possible, that in the same form students have different curricula.
  4. In Estonia, it is possible to connect the curriculum with the State Curriculum. It could be useful to organize data export to state registers.
  5. Subjects which can use in curricula, have to be defined in Classificatory at first. Open Classificatory window, open menu item Subjects, add new subjects. Click link “Reorder” to change subjects order. This order is in use for sorting in Reports.
  6. Add subjects to Curriculum – click on “Add new subject” link; insert subject’s name, add a connection with a subjects list item, add a connection with State Curriculum subject. If there is a need to add graduation grade for that subject, is possible to set, who from teachers has right to add it and what graduation schema will be in use.
  7. Add subject cards. They could contain settings about one school-year or about one course. The main part is to determine graduation possibilities: what types of grades is possible to use in journals what base on that subject card and which grade schema is in use for each grade type. Grade types are: lesson grade; test grade; exam grade; term grade; annual grade; course grade; OtherAggrGrade (additional type for grades).
  8. Set teacher, who is responsible for that card. A teacher has the possibility to change this particular subject card.
  9. Overview about school curricula and settings is presented in Reports. Open Reports, open Curricula and report about subjects and subject cards by classes.
  10. To add a new journal administrator should open Schoolyear window and select tab “Journals”. + sign opens a form to add a new journal. Here administrator selects curriculum and subject card, which gives grading rules for this journal and sets curriculum connection for grades given in this journal. Add journal name and select a teacher. Las step is to select students who will learn this subject course with this teacher.
  11. If a teacher adds his/her own journal, he/she should select a curriculum and subject card too and insert journal name. Students are selected to the journal by picking them.
  12. If a teacher is responsible for the subject card, he/she see link “Edit” when opens the Curriculum section on the school’s page. Clicking that link opens subject card and teacher can change it.

Absences (headmaster)

Headmasters have to have a quick overview of everything that happens in school to make the right decisions. This tutorial shows headmaster’s possibilities to get information about absences and possibilities to handle problems before they become insurmountable.

  1. The main tool for absences is Absence journal. It is possible to find in All Journals section on the school’s page. The number on the journal’s icon shows unhandled absence notes from parents and gives an overview of form-master work with them.
  2. After opening journal headmaster sees yellow mark behind student’s name with a number of unhandled notes for that student. Absences are displayed by day and lesson number. Each column represents a lesson per day. Absences with reason are green and absences without reason in red. Unhandled absences are marked with “?”.
  3. Click on the child’s name opens detail view. Headmaster ha no rights to add reasons.
  4. Absences reports could be opened in Reports window. Headmaster should open sub-folder Absences. All reports can be filtered by terms or collect for the whole school year. Absences reports show only data for current study year.
    • Attendance call list gives overview daily absences with student and parents contact information. It gives a possibility to call home to explain, why the child is absent. Headmaster sees all students, who are absent.
    • Attendance report gives students absences number by class total and collects a number of absences with and without reason. Click on class number or selection from filter gives absences by students.
    • Attendance Type report gives an overview of absences by types (for example: how many absences were because the student was ill). Absence reasons classificatory is determined by each school accordant school rules. Click on class number or selection from filter gives absences by students.
    • Dropout Students report gives warning about students, who have been absent without reason more lessons than school rules allow. To get this report about all students, headmaster have to order it. It usually takes a few seconds to collect data. If the report is ready, the headmaster will get an e-mail about it. In the report is shown student name, class, lessons of absence without reason, number of held lessons, % of absences. All ordered reports st
  5. Headmaster can open Discipline list. It gives an overview about students, who have been absent without reason over school set the border at least during one-quarter of the school year (September-October; November-December; January-March; April-June). For every student, headmaster can see connected social worker’s name.
  6. A Student’s Card can be opened from the Gallery on the school’s page. Here form-master and headmaster see the same information as home in a newsfeed. It is possible to open Homeworks window, have a look to Record Book, view information about Interviews and open Grades Analytics.
  7. An important part of Student Card is a student’s profile. On the first page is displayed student’s personal and contact information. For each student form-master or headmaster can add a connection with the social worker as a related person. Person, who get rights to see student’s information same way as form-master sees has to be a staff member and have a social worker’s role. Parents get notification about the set connected to the newsfeed.
  8. Headmaster, Form-master and social worker can add notes to a student’s card. These notes are seen over the years and collect so important information about student’s development and problems. If adding a note, it is possible to choose, what kind of discipline action it is an additional explanation. A note is by default accessible for school and for home, but it can be draft – accessible only for users with school roles. Parents get notification about a new note to the newsfeed.
  9. Headmaster, Form-master and social worker can add documents to a student’s card. These documents are seen over years and collect so important information about student’s development and problems. A document is by default accessible for school and for home, but it can be draft – accessible only for users with school roles. Parents get notification about a new document to the newsfeed.
  10. A parent gets information about all newly related persons, added notes and documents to his/her news feed. There is a link to move to student’s card and open documents or read notes.

Reports about teachers’ work

Reports give an overview of information in eKool and help teacher and school management to do the right decisions. A teacher has four different reports about his/her works, the same reports are open to school management.

  1. Open the school page and select Reports. Short introduction page will be displayed, open group Teachers.
  2. Click on report name – Workload. Here you find monthly inserted and substituted lessons and have the possibility to order yearly summary about your lessons. These HTML files are saved to eKool and teacher or school management can open them about past years too.
  3. Lessons descriptions report gives at first list of teacher’s journals and calculates, how many lessons, assignments, and homework are added in each of them. Click on journal name opens a list of lesson descriptions, on the top is dashboard information: how many homework and assignments are in that journal and how quickly teacher inserts lessons – same day or some days earlier or later. The same report is possible to open about previous study years.
  4. If the teacher finishes his/her work with journals (for example course or study year is ended and all grades are final in journal), he/she can lock the journal. It is still in journals list, a teacher can open it, but adding lessons or change of grades is not possible. Report about Locked journals gives an overview of this process.
  5. Study year, which is ended could be archived by a school administrator. If this is done, the teacher can open his/her old journals opening Archive section and selecting Old journals. It is possible to search a journal by the teacher, subject, journal name. Each journal has saved in three HTML file: grid, lesson descriptions, homework.
  6. Journals from these study years, what are not archived yet, could be opened on school main page, opening Curricula section. A teacher has to select curricula and subject. For each subject, there are subject cards (study courses) and displays journals, which are connected with that subject card. It is possible to open these journals by clicking on them.

Teacher’s workplan

Teacher’s work-plan helps to plan your work, use the same learning content in different journals or in different study years. If workplan is shared with colleagues, they can use the same content to teach their classes. Work-plans, what is in use in school journals, are visible to school management. It is possible to create workplans, what are public – accessible to all teachers in the country.

  1. To see, add and manage workplans click on the “Workplan/Materials” icon and the materials screen will be opened. Workplans are seen from the left menu.
  2. To add new workplan click on button “New workplan”. Is possible to add it from scratch, copy existing workplan (your own or shared with you), use public workplans or collect workplan from your journal.
  3. To edit existing workplan teacher can open it from list. Each workplan is divided to topics and sub-topics. Sub-topics can be used as lesson descriptions. They can contain homework. Each topic can contain tests.
  4. To add n new topics click a button at the end of the list. A teacher can add some information about each topic.
  5. A teacher can add as many sub-topics and tests as needed.
  6. It is possible to move sub-topics between topics and change their order (reorder topics or subtopics).
  7. To use workplan in the journal, the teacher has to establish a connection between journal and workplan. Each journal can be simultaneously connected only with one workplan, is possible to change connected workplan any time it needed.
  8. Each workplan can be shared with colleagues. Only the author can end this sharing.
  9. In the journal, workplan can be used to add lessons: open journal, select workplan’s button; select topic and subtopic. Selected subtopics description will be copied in the journal as lesson topics and description.
  10. A teacher can add tests described in workplan. While a teacher is adding a test, only tests will be displayed when he/she click on Workplan button.
  11. If the teacher adds homework, only homework items are in selection.

Working with materials

eKool has several alternatives to share materials. For example a teacher can add a materials to Journal (attachments to Assessments, homework view) or use the Materials environment.
1. To see and add materials click on the “Materials” icon and the materials screen will be opened.
2. Here you can add files using the button “Add files” on top. You need to choose the file and the target group(s) from the list (you have right to share files)
3. Teacher can add links to other pages instead of uploading file.
4. Files can also be shared thought journal. Teacher selects needed journal and clicks “Show workplan / Materials for this journal”
5. You can reuse a file from list under “Add from existing files” or downloading new file from your computer by “Add new file”
6. You can also add materials under Homework and Assessments, those files will not be seen under “Materials” sections.